Instant Assistant provides Virtual Assistant Support Packages. VA Support can include the following:
Email Management – Full email management including highlighting important emails, responding on your behalf, filing, deleting spam, etc.
Diary Management – Including booking, arranging and confirming appointments, making reservations, sourcing venues, managing your to do list and general schedule maintenance. Re-confirming appointments and following up in advance to avoid any last minute cancellations, eradicating wasted travel whilst ensuring your time is being used efficiently.
Travel Scheduling – Including booking hotels, flights, and various transport options as required. Producing itineraries and travel plans, to make sure you have all the details and ticketing information for your journey.
Note Taking (virtual dial in) – Virtual note taking of meetings, conference calls, and skype/webinars. Processing and typing up or transcribing either hand written or recorded notes.
Telephone and Messaging Services – Allowing you to forward on your calls when unavailable, receiving calls directly from any of your customers and clients, taking messages, detailed notes, and actioning tasks were possible. Ensuring updates and messages are then forward on immediately via email.
Meeting Preparation – Producing Agendas, building electronic meeting packs, including previous minutes and actions. Action tracking service also available and chasing up and collating all papers due in advance.
Document Production – Creating documentation based on business needs using Microsoft Office. Whether it be an agenda, report, minutes, presentation or organisational changes. This service can also include collating files from different sources, research, circulation and filing.
Presentation Production – Updating monthly presentations, or producing new ones based on your business templates or creating new designs based on individual requirements.
Sourcing and Ordering of Stationery and Office Equipment – Ordering using your existing pre-approved suppliers or sourcing new cost-effective solutions to meet your business needs.
Personal Tasks/Life Style Management – Running personal errands, processing personal expenses, finding mentors/coaches/personal development opportunities, researching holidays and personal travel schedules, arranging PT/Fitness sessions, booking restaurants, childcare, medical appointments, family gifts, special occasion reminders. Managing personal and professional appointments in one diary saves any conflicting commitments, so you never have to miss celebrating those memorable family occasions due to work schedules.